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Outlook Messaging Service
The Outlook 2010/2007 Outlook Mobile Service provides the ability to send and receive Text (SMS) messages from within Outlook. Leverage the power of your Outlook or Exchange Addressbooks out-of-the box.
The Bulletin Outlook Mobile service seamlessly integrates with Outlook, and through integration via Messenger, provides an online console and management capability second-to-none.
Table of contents
- 1 What you need
- 2 Activate Text Messaging in Outlook 2010
- 3 Manual Setup Instructions
- 4 Send a Text Message via Outlook 2010
- 5 Automatically identify that the text message is from you at the start of every message
- 5.1 Set and preview the maximum number of text messages you want to send each time
- 5.2 Forward your emails as text messages
- 5.3 Schedule text messages to be sent later
- 6 Replies
- 6.1 Get alerted by text message that important emails have arrived
- 6.2 Get test message reminders of your Outlook Calendar Meetings
- 7 Managing Messages Online
What you need
- Outlook 2010 installed. Please note this service is not available on the Apple Mac Platform.
- An account with Bulletin.net, and a subscription to our Messenger or OMS service.
- To open an account and subscribe to our OMS service, click here.
New accounts receive 5 free messages and then an extra 5 once you verify your mobile number so you can trial the service Risk Free. - If you already have an account but have forgotten the password, click here.
- To open an account and subscribe to our OMS service, click here.
- Available funds or bundle messages on your Bulletin.net account. To access your account, login in here.
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Activate Text Messaging in Outlook 2010
To configure Outlook Mobile Service within Outlook 2010, either use the Quick Activation OMS link or follow the instructions below.
 | Quick Activation Click This Link to quick Activate the service |
The web service address you need is https://www.bulletinmessenger.net/services/omsservice. You will also need your Bulletin.net credentials.
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a) You will be asked if you want to add a service to Microsoft Outlook 2010. Click "Yes".
This will open the Text Message "Account Settings" window in your Microsoft Outlook.
b) Input your Bulletin Logon User ID and Password, which we sent to your mobile phone by Text Message.
c) Make sure "remember password" is ticked.
d) Test Account Settings to ensure that you have entered them correctly.
e) Save your settings by clicking "OK".
Manual Setup Instructions
a) On the Microsoft Outlook menu bar, select the "File" tab.
b) Click on "Account Settings"
c) Click on "New" (in the "Account Settings"/ "Email Accounts" window).
d) Click on the "Text Messaging” radio button.
e) Click "Next".
f) Type or copy this 'URL' link into the Web Service Address: https://www.bulletinmessenger.net/services/omsservice
g) Input your Bulletin User ID and Password, which we sent to your mobile phone by Text Message.
h) Make sure "remember password" is ticked.
i) Test Account Settings to ensure that you have entered them correctly.
j) Save your settings by clicking "OK".
Send a Text Message via Outlook 2010
Send a Text Message
a) On the main Outlook menu (under the Home tab), click on the "New Items" icon.
b) Click on "Text Message (SMS)".
If "Text Message" has not appeared on this menu list, close down Outlook fully by clicking "File" and "Exit".
In some cases the computer may need to be re-started before "Text Message" appears.
c) In the "To" field, input the recipient's mobile phone number in international format.
Examples: 18588123169 (for a USA number) & 442079692712 (for a UK number). Do NOT include a + sign before the number.
d) Or select recipients from your Outlook Address Book. You can send up to 10 recipients per message.
e) After you have typed your message, Click Send.
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Automatically identify that the text message is from you at the start of every message
From within Outlook 2010
Why is this smart to do?
- The recipients of text messages from computers will see those messages arrive from unfamiliar phone numbers.
- This is because computers are not assigned individual phone numbers.
- But the automatic "signature" feature enables you to be sure all your messages start by identifying you as the sender.
a) On the main Outlook menu click the File tab.
b) Select "Options" (a new window will appear).
c) Click on the "Mail” tab.
d) Click on the "Signatures" button.
On the E-mail Signature tab create the signature id for your text messages:
a) Click on the "New" tab, and in the pop-up box that appears create a name for your text message signature (e.g. "TXT ID") and click "OK" to close the pop-up.
b) In the box underneath "Edit signature", type the signature you wish to appear (e.g. "From:" and your email address or your name and "via pc").
c) Click "Save".
d) In the box next to "E-mail account", click the arrow tab and you will then see your Bulletin Text messaging /Outlook Mobile Service account. Click to select it.
e) In the box next to "New Messages", click the arrow tab and you will then see the name you gave to your text message signature option. Click to select it.
f) Click "OK" to save and activate your text message signature selection.
When you open your text message window it will now automatically have your identifier:
Set and preview the maximum number of text messages you want to send each time
Individual text messages have a maximum of 160 characters. You can send longer messages, but they will be sent as up to three separate text messages:
a) You can see how much of your message fits into a single Text Message by clicking on "Preview Pane" in the menu bar.
b) The "Preview" box shows how much of your message will be included in each Text Message that is sent.
c) You can set your maximum Text Messages by clicking on "Maximum Messages".
 | Take Note If your Outlook client is set to use a UTF-16 language (Chinese, Cyrillic etc), your character payload decreases to 70 characters in the first part, and 134 characters in the second part. This means if you send a message that is 100 characters in a UTF-16 language, you will be charged for 2 messages. |
Forward your emails as text messages
You can forward on an email to someone else as a text message very easily:
a) Open the Email you wish to forward and click on the small arrow below the ‘Forward’ icon.
b) Then click on Forward as a Text Message.
c) Your text message window will open with the contents of the email already included. Input or select the recipients mobile phone numbers and click send.
Schedule text messages to be sent later
You can schedule to send your text messages at a set time:
a) Click the box to the left of ‘Schedule Send’ on the menu bar.
b) You will see a ‘Scheduling’ bar appear underneath the ‘To’ box. Select the date and time you want the message to be delivered.
Replies
Replies to your Text Messages arrive in your Outlook Email Inbox (the Email address you selected in your Bulletin.net account).
Retrieve, View and File your Text Messages along with your Emails.
Get alerted by text message that important emails have arrived
| You must be logged on to your email account for this function to operate. |
Do you need to know immediately that an email has arrived from an important client? Outlook enables you to set up text message alerts to let you know these emails have arrived.
You simply select the clients or subjects that you want to be alerted about. A copy of the email will then also be forwarded to your mobile phone as a text message. The start of the email will appear in the text message, up to 160 characters just like a normal text message. This is typically more than enough to know what the message is about. You can elect to get more of the email message by breaking it into a series of text messages if you wish.
a) On the main Outlook menu bar, select Tools.
b) Click on Options.
c) Select the Preferences tab.
d) Click on Notifications.
The ‘Outlook Mobile Notification’ window will be opened.
a) In the box next to ‘Forward to mobile numbers’, input your mobile number.
b) Click the box next to ‘Forward messages’ to confirm.
c) Select the clients you want to be alerted to that an email from them has arrived. Click on the Select button to open your contacts address book. Select individuals or groups and click OK.
d) Type in words which if they appear in the ‘subject’ of your emails will be sent to your mobile phone.
e) Click Apply and then click OK.
You can also receive more than the first 160 characters of your emails. Elect to have more of each email’s content delivered by receiving further text messages (160 characters per text message).
On the menu bar, select Tools and click on Options.
In the ‘Preferences’ window, click on Mobile Options and the window will open.
a) Select the number of text tessages per email you wish to receive and click OK
Get test message reminders of your Outlook Calendar Meetings
| You must be logged on to your email account for this function to operate. |
Never miss an important event by getting text message alerts to remind you about your upcoming Outlook Calendar schedule.
On the menu bar, select Tools and click on Options.
In the ‘Preferences’ window:
a) Tick the Default Reminder box to request notifications and reminders (note this also delivers them as pop-ups in your Outlook).
b) Select how far in advance you wish to be reminded.
c) Click on Notifications.
The ‘Outlook Mobile Notification’ window below will be opened.
a) In the box next to ‘Send to mobile numbers’, input your mobile number.
b) Click the box to confirm you want to receive your reminders on your mobile phone.
c) You can also receive text message reminders of some or all of your following day’s schedule. Tick the box next to ‘Send next day’s schedule’ and then select how and when you wish that to be sent.
d) Click Apply and then click OK.
Managing Messages Online
Outlook Messages are available within Bulletin Messenger. You can leverage the power of this platform subscription free, providing many powerful features. For example forward to mobile allows you to continue your Outlook Text conversations over SMS when you leave the office; Messenger Touch2TXT provides messaging on the go without Outlook.
See the Bulletin Messenger User Guide for more details
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